Business Automation Solutions Built Around Real Work
Nsuvia WorkflowIQ develops tailored workflow automation, dashboards, analytics and control solutions around the processes organizations perform every day. The examples below illustrate what may be automated; each implementation is configured around the client's existing systems, controls, people and objectives.
This is an illustrative solutions library rather than a fixed software menu. Additional processes may be assessed during discovery.
Finance and accounting
Reduce manual bookkeeping, tighten month-end close and improve the accuracy and speed of management reporting. Suitable for finance teams that rely on spreadsheets, disconnected systems or delayed reporting cycles.
Finance and accounting
Reduce manual bookkeeping, tighten month-end close and improve the accuracy and speed of management reporting. Suitable for finance teams that rely on spreadsheets, disconnected systems or delayed reporting cycles.
- Transaction capture and classification
- Month-end close calendar and task tracking
- Journal preparation, approval and posting
- Recurring journals (accruals, prepayments, depreciation)
- Bank and mobile-money reconciliation
- Accounts payable and three-way matching
- Accounts receivable, ageing and reminders
- Petty cash and staff expense claims
- Management accounts and commentary
- Multi-branch or multi-company consolidation
- Working-capital and ratio dashboards
Tax and statutory compliance
Support timely, evidence-based tax and statutory filings. Bring return preparation, supporting schedules and filing deadlines into a single monitored process.
Tax and statutory compliance
Support timely, evidence-based tax and statutory filings. Bring return preparation, supporting schedules and filing deadlines into a single monitored process.
- VAT preparation and reconciliation
- Withholding-tax schedules and documentation
- PAYE and payroll-related returns
- EFRIS and e-invoicing support workflows
- Statutory return calendar and reminders
- Filing evidence archive
- Local-service, licence and levy tracking
Treasury, banking and cash management
Give finance leaders daily visibility of cash across banks, mobile-money and cash points, and streamline treasury operations that today rely on manual spreadsheets.
Treasury, banking and cash management
Give finance leaders daily visibility of cash across banks, mobile-money and cash points, and streamline treasury operations that today rely on manual spreadsheets.
- Daily cash-position dashboard
- Weekly and 13-week cash-flow projections
- Bank and mobile-money reconciliation
- Payment batching and approval
- Loan and facility monitoring
- Foreign-currency exposure tracking
- Bank-charges review
Procurement and supplier management
Formalise requisition, approval and supplier management to reduce leakage, improve pricing discipline and shorten purchase cycles.
Procurement and supplier management
Formalise requisition, approval and supplier management to reduce leakage, improve pricing discipline and shorten purchase cycles.
- Requisition and purchase-order approval
- Supplier onboarding and due-diligence records
- Framework and price-list management
- Goods received and delivery confirmation
- Supplier performance monitoring
- Contract expiry and renewal alerts
- Emergency-procurement justification records
Inventory, stores and warehouses
Bring visibility to stock across stores, branches and warehouses, and reduce stock-outs, overstocking, and inventory losses.
Inventory, stores and warehouses
Bring visibility to stock across stores, branches and warehouses, and reduce stock-outs, overstocking, and inventory losses.
- Goods-in and goods-out registers
- Reorder-point and minimum-stock alerts
- Overstock and slow-moving stock alerts
- Physical count reconciliation
- Batch and expiry tracking
- Inter-branch transfer workflow
- Stock valuation and variance reports
Sales and customer relationship management
Track leads, quotations, orders and customer accounts, and give sales teams and managers clear pipeline and performance visibility.
Sales and customer relationship management
Track leads, quotations, orders and customer accounts, and give sales teams and managers clear pipeline and performance visibility.
- Lead capture and qualification
- Quotation preparation and approval
- Sales-pipeline dashboards
- Customer account histories
- Credit-limit monitoring
- Sales-target and commission tracking
- Receivable ageing and reminders
Customer service and support
Log, triage and resolve customer issues with visibility of turnaround times and repeat-issue trends.
Customer service and support
Log, triage and resolve customer issues with visibility of turnaround times and repeat-issue trends.
- Case and ticket capture
- Assignment and escalation rules
- Turnaround-time monitoring
- Customer-feedback capture
- Knowledge-base access
- Recurring-issue reporting
Human resources and payroll
Digitise recruitment, employee records, leave, attendance and payroll processes, with proper approvals and evidence trails.
Human resources and payroll
Digitise recruitment, employee records, leave, attendance and payroll processes, with proper approvals and evidence trails.
- Employee record management
- Leave and absence workflow
- Attendance capture and review
- Payroll preparation and review controls
- Statutory deduction schedules
- Performance-review workflow
- Onboarding and exit checklists
Fixed assets
Maintain a reliable asset register, support periodic verification and align accounting records with what is physically in use.
Fixed assets
Maintain a reliable asset register, support periodic verification and align accounting records with what is physically in use.
- Asset register maintenance
- Tag and location tracking
- Physical verification workflow
- Depreciation schedules
- Disposal and write-off approval
- Custodian and transfer records
Fleet, fuel and transport
Track vehicles, drivers, fuel usage and service schedules to reduce fuel losses and improve fleet availability.
Fleet, fuel and transport
Track vehicles, drivers, fuel usage and service schedules to reduce fuel losses and improve fleet availability.
- Vehicle and driver register
- Fuel-issue and consumption tracking
- Trip logs and mileage records
- Service and maintenance schedules
- Insurance and licence renewals
- Accident and incident logs
Project and contract management
Plan, monitor and report on projects, activities and contracts, with clear budgets, milestones and deliverables.
Project and contract management
Plan, monitor and report on projects, activities and contracts, with clear budgets, milestones and deliverables.
- Project setup and budgeting
- Activity plans and milestones
- Contract register and renewal tracking
- Project expense allocation
- Deliverable and acceptance tracking
- Donor and funder reporting
Document, policy and knowledge management
Move institutional documents, policies and procedures into a searchable, version-controlled environment with review reminders.
Document, policy and knowledge management
Move institutional documents, policies and procedures into a searchable, version-controlled environment with review reminders.
- Document library with permissions
- Version control and change history
- Policy review cycles and reminders
- Standard-operating-procedure library
- Board-pack preparation workflow
Internal audit, risk and compliance
Give internal audit, risk and compliance teams practical tools for planning, evidence-gathering, exception review and management-action tracking.
Internal audit, risk and compliance
Give internal audit, risk and compliance teams practical tools for planning, evidence-gathering, exception review and management-action tracking.
- Audit plan and universe management
- Working-paper and evidence organisation
- Continuous-controls exception dashboards
- Issue and management-action tracking
- Risk register and periodic assessments
- Compliance-obligation calendar
Analytics and artificial intelligence
Bring data from finance, operations and other systems into dashboards and analytics that support faster, better-informed decisions.
Analytics and artificial intelligence
Bring data from finance, operations and other systems into dashboards and analytics that support faster, better-informed decisions.
- Executive and operational dashboards
- Power BI and BI-tool development
- Variance and trend analysis
- Data-quality monitoring
- AI-assisted narrative summaries
- Forecasting and scenario views
Branch and outlet management
Standardise daily branch operations and give head office visibility of sales, banking, stock, cash and exceptions across all locations.
Branch and outlet management
Standardise daily branch operations and give head office visibility of sales, banking, stock, cash and exceptions across all locations.
- Daily branch close checklist
- Branch sales and banking reports
- Branch cash and float monitoring
- Inter-branch stock movement
- Branch performance dashboards
IT access and cybersecurity
Support access governance and basic cyber-hygiene processes such as user reviews, joiner-mover-leaver workflows and evidence retention.
IT access and cybersecurity
Support access governance and basic cyber-hygiene processes such as user reviews, joiner-mover-leaver workflows and evidence retention.
- User access request and approval
- Periodic access reviews
- Joiner, mover and leaver workflows
- System-access evidence archive
- Incident logging
Legal and company-secretarial processes
Track statutory registers, contracts, board and committee activity and legal obligations in one monitored environment.
Legal and company-secretarial processes
Track statutory registers, contracts, board and committee activity and legal obligations in one monitored environment.
- Contract register and expiry alerts
- Board and committee meeting workflow
- Resolution and minute tracking
- Statutory register maintenance
- Legal-matter and case tracking
Administration and facilities
Digitise routine administrative and facilities activities that are usually managed through email and spreadsheets.
Administration and facilities
Digitise routine administrative and facilities activities that are usually managed through email and spreadsheets.
- Visitor and access logs
- Meeting-room and resource booking
- Utility and service-provider tracking
- Facility maintenance requests
- Generator and power monitoring
Marketing and events
Coordinate campaigns, events and outreach activities with clearer budgets, approvals and post-event reporting.
Marketing and events
Coordinate campaigns, events and outreach activities with clearer budgets, approvals and post-event reporting.
- Campaign planning and approvals
- Event registration and attendance
- Marketing spend tracking
- Content calendar and approvals
- Post-event evaluation
Quality, health, safety and environment
Support QHSE teams with routine inspections, incident logging, corrective-action follow-up and evidence retention.
Quality, health, safety and environment
Support QHSE teams with routine inspections, incident logging, corrective-action follow-up and evidence retention.
- Inspection checklists
- Incident and near-miss reporting
- Corrective and preventive action tracking
- PPE issuance and replacement
- Equipment calibration schedules
Not sure where to begin?
Share the challenge; we will suggest a practical first step, depending on your systems, data and priorities.
Discuss an Automation Requirement